Please prepare the REA diagram only for the attached .
Group Project ? Part I
Kim?s Flower Inc. Purchasing (Expenditure) Cycle
Based on the narrative below, your team should follow steps 1-7 of the event oriented REA
modeling (covered in chapter 8) for constructing REA and DFD diagrams. You should complete the
attached table describing the list of attributes for each entity. Use underline to indicate the identifier
of each entity.
Your team should submit completed REA and DFD diagrams for Kim?s Flower Inc. You may want
to use a free trial version of the online diagramming tool http://www.gliffy.com/ or any other
drawing program of your choice that allows you to export your diagrams in a commonly readable
digital format (e.g., MS Word, MS PowerPoint, MS Visio, images, etc.). Note that a 30 day free trial
of the Gliffy Premium account allows you to save your diagrams as JPEG images. Another possible
option is a freely available Dia: http://dia-installer.de/index_en.html.
If you identify more Resources/Events/Agents than needed, NO points will be deducted!
All students are required to equally participate in the project and may be called upon to present any
part of the project.
Kim?s Flower Inc. is operated by Kim Burke, the Chief Executive Officer (CEO), and her associated
employees. She has decided to develop a database system to track her purchases, floral inventory, accounts
payable, and cash payments. However, she does not have time to do the development herself. Therefore, she
has hired you and your team members to design and implement the system (i.e., flower purchasing system)
for her. She describes the requirements of her system as follows:
Whenever flowers are needed, a purchasing clerk prepares a purchase order by completing a purchase order
form. The purchase order form includes purchase order number, order date, item number, quantity ordered,
order price, employee number (preparer), employee number (authorizer), and vendor number. To
accommodate all of floral needs, the purchasing clerk may need to prepare several purchase orders, as Kim?s
Flower Inc. orders flowers from several vendors. Also, a purchase order can be made for several types of
flowers from a single vendor. When the purchase order form is prepared, the purchasing clerk forwards the
form to the CEO, Kim Burke, who approves the order. The approved purchase order then sends to a
When the order is received, a warehouse department clerk inspects the quality of flowers and verifies the
quantity of flowers based on the purchase order and the packing slip included in the shipment. The clerk then
prepares a receiving report, forwards the report to an accounting payable clerk for payment process, and
updates inventory records. The receiving report includes receipt number, receipt date, quantity received, item
condition, purchase order number, employee number (receiver), and vendor number. Also, an invoice is
delivered to the accounts payable clerk from the vendor.
At the end of each month, the accounts payable clerk prepare an purchase order payment form for all
amounts charged through the end of the month by verifying invoices, purchase orders, and receiving reports.
The purchase order payment form includes payment number, payment date, payment amount, employee
number (preparer), employee number (authorizer), receipt number, vendor number, and account number.
The form is then forwarded to the CEO. When the CEO authorizes the payment form, the accounts payable
clerk prepares a check and mails it to the vendor. Finally, a monthly summary report of purchase orders and
payments is prepared for each month and forwarded to the CEO.
Prepare an REA diagram describing Kim?s Flower Inc.?s database. You may repeat a box for an
individual entity if necessary to make your drawing neat. Kim would like for you to consider that,
eventually, as new stores are opened, she will have store managers in each store that will perform the
tasks she now performs. As a result, the system should be planned to always store information about
the employee associated with transactions, whether that employee enters information, performs a
task (such as delivery) or formally authorizes the transaction.
Hints: (1) Each item on a floral receipt may be from a different purchase order. Different items
on a single purchase order may be received at different times using different receipts.
(2) Each check may pay for several receipts. However, a single receipt will always be
paid for using the same check.
Prepare the context diagram and the level 0 DFD.
For the list of attributes for each entity, complete the table in the ?TeamNumber-Part1-Attributes
.docx.? Use underline to indicate the identifier of each entity.
All REA and DFD diagrams should be in a digital format (e.g., MS Word, PowerPoint, MS Visio or
Submit two files. Be sure to change the file name using your team number. For example, my MS Word
file for the table would be ?Team10-Part1-Attribtues.docx,? and MS PowerPoint file (if you are using MS
PowerPoint) for REA and DFD diagrams would be ?Team10-Part1-Diagrams.pptx.?
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